Administrative Assistant - Andrews Institute
We currently have the following opening in the Nelson and Sue Andrews Institute for Civic Leadership
Position: Administrative Assistant
Reports to: Managing Director and Director of Budget and Administration
Primary Function: Provide general administrative support (clerical, secretarial, office management, academic and non-academic program support) for the Andrews Institute for Civic Leadership and its full-time staff, part-time staff (adjunct instructors and temporary contractors) and graduate students.
Education: High school or equivalent. Bachelor’s degree preferred.
Experience: One year of related experience (or an equivalent combination of education and experience). Event management and social media background a plus.
Job Related Skills:
- Computer and Software skills: Working knowledge of Word, Excel and Access and skills in use of Mac, PC and compact hardware based information management tools (desk tops, iPad, iPhone, and other compact “smart devices” and associated “Apps” and software)
- Capacity and willingness to learn new computer skills, such as paperless filing and records management software (Google Docs, Banner, Radius, Blackboard, Emma, etc.
- As the person in this position is usually the first point of contact with Andrews Institute partners, the Lipscomb campus and the community, excellent oral and written communication skills are a must: Ability to write professional emails, business letters and memos – a writing sample will be required; strong telephone etiquette (answering calls, taking messages, and transferring calls); greeting guests in the office in a professional manner.
- Decision-making skills
- Strong attention to detail
- Event logistics
- Initiate and proactively problem-solve and develop processes in the daily running of the office: Includes scheduling and management of events in the Civic Leadership work space, staffing non-Institute events in the Civic Leadership work space on an as-needed basis; keeping all common areas of the office neat and supplies stocked.
- Positive, eager and helpful service attitude to proactively problem solve and thoroughly execute the routine and emerging administrative requests of the Andrews Institute team.
- Ability to work and share responsibility with the Andrews Institute team for the execution of community and academic programs. Specifically for the Master’s in Civic Leadership, assisting the Institutes student enrollment manager with recruiting tasks as needed.
- Ability to meet short-term administrative requests of part-time staff (adjunct instructors and temporary contractors), graduate students and partners or supporters of the Andrews Institute who contact the program through a variety of contact points (email, phone, fax, text, etc.)
- Strict confidentiality
- Flexibility in schedule: Ability to work some nights, early mornings and weekends on occasion.
Availability: Accepting applications immediately
Our aim is to make the application process as convenient as possible for you. The online application is the preferred way you can apply for employment. If it better suits your needs, an application can be accessed in PDF format and submitted in person, via U.S. mail or by fax (615-966-7003).
Lipscomb University is associated with the fellowship of the Church of Christ and governed by religious tenets held by the institution. Primary consideration is given to staff applicants who are active, faithful members of a congregation of the Church of Christ. Lipscomb University complies with all applicable federal and state nondiscrimination laws and does not engage in prohibited discrimination on the basis of race, religion, sex, age, color, national or ethnic origin, or disability in the administration of its employment practices.