Administrative Assistant - Bible
We have the following opening in the Hazelip School of Theology:
Position: Administrative Assistant, Hazelip School of Theology (HST) and Dean of Bible
Reports to: Dean of Bible
Primary Responsibility: Provide general clerical, secretarial, and administrative support for one or more individuals, an office, or a department.
Typical Duties and Responsibilities:
- Field phone calls and receive visitors – campus, students, community
- General office management and support
For Dean of Bible:
- Process Adjunct paperwork using FLAC
- Process VISA cards and Enterprise Spend Platform (ESP) (weekly/monthly)
- Events planning for on campus happenings
- Budget – file check requests forms, etc.
- Student Accounts – coordinate with Business Office regarding tuition etc.
- Communicate with students regarding scholarships, etc.
- Process Transfer Credits memorandums, degree changes, graduation issues
Recruiting and Admissions:
- Process Inquiries (through Intelliworks software) – handle at various levels
- Communicate with applicants regarding status and updates to application file
- Process accepted applications (paper files and in Banner)
- Prepare weekly and monthly reports for administrators
- Assist Marketer/Recruiter as needed
- Email classes
- Order books or coordinate graduate course book adoptions
- General office support
- Assist with department-sponsored events: Impact, Nurture (ICS), Youth Ministry Conference
Hazelip School of Theology (HST) proper:
- Website updates – faculty, picture, events, schedules, degrees, syllabi
- Plan Orientation and Graduation event
- Assist with other HST sponsored events: Christian Scholars’ Conference, Preaching Conference, Explore, Preaching Workshop
- Monitor marketing materials
- Coordinate HST community events: chapel, meals, gatherings
Doctor of Ministry (DMin) duties:
- Event planning and coordination of space
- Process applications and other general support (Banner, filing, etc.)
- Additional duties as determined by Graduate Director and Dean of Bible
Education: High school or equivalent; bachelor’s degree preferred.
Experience: One year of related experience or specialized training (or an equivalent combination of education and experience).
Job Related Skills:
- Computer skills including a working knowledge of Word, Excel, and Access
- Telephone etiquette
- Decision-making skills
- Good oral and written communication skills
- Good interpersonal relationship skills
- Ability to pay close attention to detail
Availability: Accepting applications immediately
Our aim is to make the application process as convenient as possible for you. The online application is the preferred way you can apply for employment. If it better suits your needs, an application can be accessed in PDF format and submitted in person, via U.S. mail or by fax (615-966-7003).
Lipscomb University is associated with the fellowship of the Church of Christ and governed by religious tenets held by the institution. Primary consideration is given to staff applicants who are active, faithful members of a congregation of the Church of Christ. Lipscomb University complies with all applicable federal and state nondiscrimination laws and does not engage in prohibited discrimination on the basis of race, religion, sex, age, color, national or ethnic origin, or disability in the administration of its employment practices.