Procurement Services

The Purchasing Office exists to assist Faculty and Staff when obtaining items and services for their department.  Lipscomb employees are expected to be good stewards of the University's resources and always consider a fair price and quality service in making purchasing decisions.  Contracts for goods or services must be approved by the Office of General Counsel and the Chief Financial Officer (CFO) before a contracted transaction can be completed.  (the contract approval form may be accessed by clicking here) 

A Purchase request is made when a needed cost will exceed $3,000.
The budget manager will make a request. Request forms can be downloaded clicking here. Upon receipt of request, department finances will be verified for adequate funding, proper accounting information, competitive bidding when needed,  and proper approvals (see Purchasing Threshold Guidelines).  The Procurement Office will determine method of payment  (VISA, Check, etc.).

Departmental Visa cards may also be used for purchases. The department p-card is the preferred method of payment for purchases under $3,000.
Visa reports require two signatures (the requestor and his or her supervisor/budget manager).  The SVP of Finance and Administration will review the Senior Leadership Team's reports. Visa requests $3,000 or above must be submitted on the request form and sent to the Procurement Office as outlined above. 

Cash Advances and Cash Reimbursements may be obtained with the proper form and documentation Link to all Forms.  Expense reimbursements and cash advances require two signatures (the requestor and his or her supervisor/budget manager).
 

Please remember to keep copies of the following items that may or may not be part of your purchase process: Purchase Requests, Purchase Orders, Bids, Receipts, Forms, and Contracts.
 
For additional information and instructions please contact:

Deidra Piatt
Procurement
615-966-5881